• Work directly with witnesses prior to, during, and after trial
• Ensure witnesses appear in court
• Receive witness visits, field witness phone calls, and answer witness questions
• Help witnesses understand protocols for court, pre-trial conferences, grand jury appearances etc.
• Coordinate witness travel, manage expense reimbursement, etc.
• Obtain relevant files and documents to arrange travel and reimbursements
• Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness
• Determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses
• Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
• Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements
• Ensure all travel documents and appearance date/time have been provided to the Fact Witness, before Fact Witness appearance
• Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures
• Meet with Fact Witnesses upon arrival to the designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact, Witnesses, to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents
• Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses
• Furnish requested information concerning pending and completed Fact Witness vouchers
• Gather required documentation and reconcile Government Travel Accounts
• Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format
• Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations
• Establish and maintain a variety of Fact Witness files, documents, and databases
• Assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations
• Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury, and scheduling conferences
• Perform other administrative and logistical Fact Witness management-related duties as required/assigned

• Progressive and relevant experience
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access)
• Proficient in Adobe Acrobat

• Preference for Bachelors degree

• 219 S. Dearborn St, Chicago, IL 60604

• Some

• U.S. citizenship required since this role supports the U.S. federal government

• Department of Justice (DOJ)

• No travel required

• 40 hours per week
• 8 hours per day

• Employment Classification Eligibility W2

• Not eligible for relocation benefits

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